Dashboard → Finance → Accounts lists every bank account, cash float, and mobile money account the school holds, each with its running balance. Open one to see its transactions or edit its details.
Click any row in the Transactions table to open that entry's detail page. When the entry came from a fee payment or an expense, the detail page has a View Payment or View Expense link straight to the record it posted from.
Adding an account
- Click New Account.
- Pick a type — Bank Account, Cash Float, Mobile Money, or Other. The form asks for a bank name and account number, or a provider and phone number, to match.
- Optionally mark it as the default account for that type — the one payments and expenses fall back to when no account is chosen explicitly.
- Click Create Account.
Tick Show inactive to also include accounts that have been deactivated. Their past transactions stay on the record; they just no longer appear as a choice when recording new payments, expenses, or movements.
The account report has moved
The period report — opening balance, money in, money out and closing balance for every account side by side — now lives with the other finance reports, as Account statement at the foot of Financial reports. The Reports button in the Accounts page header goes straight there.
Opening balance is every credit minus every debit recorded before the period start — not a stored snapshot — so it stays correct even for backdated entries. Closing balance is opening balance plus the period's activity.
Downloading a statement
Download Statement asks whether you want a PDF — a landscape document on the school's letterhead — or a CSV for a spreadsheet. Either way you get the full ledger, laid out the way a bank statement is, not just the figures on screen. Each account gets a header block (name, type, account number, bank or provider, currency, period), then an opening balance line, every posting in date order with Money In, Money Out and a running Balance, then the period totals and the closing balance. Each line also carries who entered it, the reference of the record it came from, and any notes.
The same button sits on an individual account's page, above its Transactions table, for a statement of that one account, and offers the same two formats. It follows the From and To filters — clear both to download the account's whole history. The type and source filters deliberately don't apply: leaving entries out would make the running balance wrong.
In the CSV, amounts are written as plain numbers so a spreadsheet adds them up; the currency is stated once in each account's header block. Downloading every account for a long period can exceed the export's size limit — narrow the dates or pick a single account if you're told to.
The running balance is recalculated from the opening balance down the page, so a backdated entry lands in date order with the balance a reader would arrive at — which is not necessarily the balance the account held the moment that entry was posted.
If your accounts are held in more than one currency, the summary tiles add the raw figures together without converting them. Read the per-account rows in that case — each one is labelled with its own currency.
Manual entries
Manual Entry on an account page posts a single credit or debit against that one account — a bank charge, an interest credit, a correction. It records one side only, so if money actually moved between two of your accounts, or out to someone, record a money movement instead. A manual entry leaves the other side unrecorded and your totals drift apart.