Dashboard → Finance → Reports carries five reports. The top one — the fee status class list — is the printable one; the three beneath it summarise the invoices matching the term and class filters at the top of the page. The account statement at the foot works off its own date range instead.
Every report except the fee status list downloads through a Download button that asks whether you want a PDF — a document on the school's letterhead — or a CSV of the raw rows for a spreadsheet. Download All in the page header takes the same choice and gives you the three invoice reports together.
Fee status class list
The list a bursar chases fees from: every student enrolled in the class for the term, and where each of them stands.
| Column | What it shows |
|---|---|
| Billed | Everything charged to the student for the selected term |
| Paid | Payments allocated to those charges |
| Term balance | Billed, less paid, less waived |
| Arrears | Still owed on terms that started before the selected one |
| Total owed | Term balance plus arrears |
| Status | Cleared, Partially paid, Not cleared, or Not billed |
A student enrolled for the term with nothing charged to them shows as Not billed rather than Not cleared — that is a gap in billing to close, not a parent to chase.
Filters
- Term — defaults to the term now running.
- Class, then Stream — the stream picker unlocks once a class is chosen.
- Fee status — Cleared, Partially paid, Not cleared, Not billed, or Anyone still owing (partly paid and not paid together).
- Balance basis — This term only, or Term plus arrears.
- Student type, Balance at least, and a name or student-ID search narrow it further.
Balance basis decides what cleared means. On This term only, a student who settled this term's fees is Cleared even with last term outstanding. On Term plus arrears, the same student reads as Partially paid, because the school is still owed money.
Printing and exporting
- Set the filters you want the list to cover.
- Print list downloads it as a PDF on the school's letterhead — landscape A4, numbered rows, column totals, and prepared-by / checked-by lines.
- Export CSV gives the same rows plus guardian name and phone, for a mail-merge or a calling list.
The PDF states the filters it was run under in its header, so a printed copy can always be traced back to what it covers.
A student can show paid against this term while an older charge is still open. Allocation runs when a payment is recorded, over the invoices that exist at that moment; arrears entered afterwards are not settled retrospectively. Use the Term plus arrears basis when what matters is the total still owed.
Outstanding balances
Students with an unpaid invoice balance inside the page's term and class filters, largest debt first.
A balance here is what is due less what has been paid and less any approved
waiver — the same figure the student ledger carries. A student whose fees were
waived is not in arrears, so they do not appear on this list. The Waived
column shows what was written off, so each row reads
due = paid + waived + outstanding.
Collections by term
What each term billed, collected, and is still owed, with a collection rate.
The collection rate is what has been collected against what was billed, before waivers are taken off — so a term where fees were forgiven rather than paid still reads as uncollected, which is usually what you want when judging collection.
Class summary
The same figures grouped by class, for comparing how classes are paying. A student counts under the class they are enrolled in now, not the class they sat in when an older invoice was raised.
Account statement
Not an invoice report: this one covers the school's own bank accounts, cash floats and mobile money. Pick a Period — This Month, Last Month, Last 30 Days, This Year, or a custom From/To range — and optionally a single Account. The table shows opening balance, money in, money out, closing balance and a transaction count for each account.
The download is the full ledger behind those figures, not the rollup on screen: every posting in date order with a running balance. Tick Include closed accounts to cover accounts that have been deactivated.
If your accounts are held in more than one currency, the summary tiles add the raw figures together without converting them. Read the per-account rows in that case — each one is labelled with its own currency.