Report cards are produced from Dashboard → Assessment → Report Cards, one student at a time or in bulk as a ZIP. Every card is one A4 page.
What is on the card
- The school header, the student's name, photo, class and stream.
- Class and stream position.
- One column per assessment set the class sits and prints — see Which classes sit an exam. A class that counts both continuous assessment and an exam gets a different table entirely: Asmt (20%) / Exam (80%) / Total / CBC score / Identifier / Teacher. See O-Level CBC scoring.
- The subject average and grade.
- A short comment for each subject, from the subject's own mark bands or, failing that, the grade it earned.
- A summary line: the overall total and average, plus the aggregate and division for upper primary, or the CBC average, identifier and grade tally for a class on the new curriculum.
- The class teacher's remark, and a ruled space for the head teacher's.
- A ruled space for the class teacher's, head teacher's and guardian's signatures.
- The school's grading scale, and the next term's start date.
Only submitted marks appear. A paper still in draft is left out, and the bulk generator names which papers those were before it writes anything.
On a card that splits continuous assessment from the exam, a subject marked on only one of the two shows its total but no grade, CBC score or identifier, and is left out of the average row and the grade tally. A subject with 13 of its 20% and no exam sat has not scored 13 out of 100 — grading it would print an "E" for a paper nobody sat.
Whose subjects appear
A card carries the subjects that learner takes. For most classes that is every subject the class offers. Where a subject has been marked elective, only the learners entered for it get a row — so two learners in one class can have different cards. See Elective choices.
How long the card is
A report card is one A4 page by default, and is laid out to fill it — a class with few subjects gets deeper rows and roomier remarks boxes rather than a blank bottom third.
A school reporting more than subjects alone can allow a second side. On Dashboard → Assessment → Sets, set Report card length to Two pages.
What the second side buys is size, not whitespace. A long card that would otherwise shrink its type to reach one page keeps full-size type instead. A card whose content already fits on one page still prints on one page — the extra space is not spent stretching it.
Class positions
A card shows the student's class and stream position by default. Turn it off with Positions on report cards → Hidden under Dashboard → Assessment → Sets.
This is your school's decision, not a rule about a department. Applying the O-Level curriculum template sets it to Hidden, because the new lower secondary curriculum is criterion-referenced — a learner is measured against the standard, not against the class — and neither real CBC card we have examined prints a position. Turn it back on if your school ranks anyway.
Nursery never ranks, whatever this setting says.
Marksheets always rank. A marksheet is a working document for staff; the report card is what goes home.
Nursery cards
Nursery is reported differently, on purpose. A nursery card carries a letter grade per subject and nothing else — no marks, no averages, no class or stream position. Four-year-olds are not ranked against each other.
The letters come from the nursery grading scale (A, B, C and D by default) and are entered directly by the class teacher during marks entry.
Subject comments
The comment beside each subject is not typed per student. It comes from one of two places, in this order:
- The subject's own mark bands, if the school has written any — see Subject remarks. These are per class and per subject, so P4 Mathematics can say something P4 English does not.
- Otherwise the grade's comment, edited once per department on the grading scale, so "B" reads the same way on every card.
To edit the per-grade fallback:
- Go to Dashboard → Assessment → Grading.
- Pick the department tab.
- Edit a grade and fill in its Comment, or add one in the Add Grade dialog.
- Save.
Comments are capped at 32 characters so the row stays on one line. If nothing on the card resolves a comment, the column does not print at all — an empty column is worse than none. The column does not depend on the card showing grades, so nursery and lower primary cards carry subject comments too.
Editing any grade row rewrites the whole school's scale, so the screen always sends every department back at once. That is handled for you; it matters only if you are working against the API directly.
The class teacher's remark
One remark per student per term, written by the class teacher. It prints in the Class Teacher's Remarks box. The head teacher's box stays a ruled space for a handwritten note.
- Go to Dashboard → Assessment → Report Cards.
- In Class teacher's remarks, pick the Term and the Class.
- Type a remark beside each student. A counter shows how much room is left.
- Press Save.
Remarks are capped at 300 characters so they fit the box on the printed page. Clearing a remark removes it rather than storing a blank one.
A class teacher sees only the students in their own stream. The Dean of Studies and the Headmaster can write for any class. A teacher who merely teaches a subject in the class cannot — the summary remark about a child is the class teacher's to write.
What parents see
Guardians see the same card in the parent portal, including the subject comments and the class teacher's remark, once the term is marked completed.