For:Matron
The Matron's onboarding flow — stock the clinic, log a student visit, and dispense medication.
Before you start
- You've accepted your invite and signed in.
- The admin or Registrar has finished setting up the term and enrolled students; the medical pages don't appear in the sidebar until your role is granted.
Steps
- Go to Dashboard → Medical → Inventory and click New inventory item to add each medicine or supply you keep at the clinic (name, unit, reorder threshold). You only need to do this once per item.
- For each batch you receive (with a specific expiry date), open the item and add a batch entry — quantity received, expiry, supplier. YoShule uses the batch for stock movement and expiry warnings.
- To log a student visit, go to Dashboard → Medical → Visits and click the + action at the top. Pick the student, record the complaint, diagnosis, and outcome.
- If you give medication, add medication rows on the visit form. For a multi-day course (e.g. antibiotics), use Dashboard → Medical → Courses so the doses you'll dispense over the week are tracked together.
- Check Dashboard → Medical → Stock for the audit trail of every in/out movement, and the expiry alerts banner at the top of Inventory.
Always pick a batch when dispensing — that's how YoShule reduces stock correctly and warns you before expired medication leaves the clinic.