Your school can accept applications from parents directly, without them travelling to the school to collect a form. Parents apply at apply.yoshule.com, and everything they submit lands in the same Dashboard → Admissions pipeline as a walk-in.
Before you start
- An intake exists, is active, and is open — see Walk-in admissions for how to create one. A windowed intake whose closing date has passed does not appear online.
- Each class you want applications for is ticked on the intake and left on Accepting applications.
- Your document checklist is set up, if you want parents to upload anything.
Switch on your apply page
- Go to Dashboard → Settings.
- Turn on Accept online applications. Your school now has a public apply page and a permanent web address for it.
- Turn on List in the school directory if you also want parents browsing YoShule to find you. This is a separate choice — you can take online applications through your own link without appearing in the directory.
- Turn on Show fees on the apply page if you want the page to publish your termly fees. This is off by default.
Your web address is created the first time you switch this on, and it never changes — even if you rename the school. That is deliberate: the address ends up on posters, on WhatsApp and in search results, and a change would break every one of them.
What parents see
The apply page shows your school's name, contact details, motto, the intakes that are currently open, the classes each one is taking, and your document checklist. If you turned fees on it also shows indicative termly fees for the classes you admit into, and your admission fee if you charge one.
It does not show your vacancy numbers or how many offers you have made. Those are your operating numbers, not a countdown for parents.
How a parent applies
They enter their phone number, receive a code by SMS, and fill in the child's details, their own details, and any documents you asked for. They can stop and come back — an unfinished application is saved as a draft on their phone.
Because the parent signs in with a code sent to their phone, the contact number on an online application is verified. The pipeline marks it as such. A walk-in phone number copied off paper is not, and is shown differently.
Handling online applications
They appear in Dashboard → Admissions exactly like walk-ins, with the source shown as Online. Review, interview, offer, decline and admit all work the same way — see Walk-in admissions.
Two differences worth knowing:
- A parent can withdraw their own application at any point before it is admitted or declined. It moves to Withdrawn and the reason is recorded.
- Parents see what you write in a decline reason. It is shown to them on their application, so write it as something you would say to the family.
- A parent accepts an offer themselves, on their phone, up to the expiry date you set. The application moves to Offer accepted without anyone at the school touching it. After the deadline the button disappears for them, so an expired offer can only be revived by you.
What the parent is texted
Parents are texted at three moments only: the reference number when they submit, an offer with its deadline, and the admission. Every other status change — under review, interview, declined — reaches them in the apply portal instead, where they can also see the full history of the application with dates. It keeps SMS costs off applications that don't need them.
Print the QR poster
Print QR on the admissions page downloads a ready-to-print sheet carrying your school's apply link as a QR code and as typed text:
- A4 poster — one large code for a noticeboard or gate.
- A5 flyer — the same code plus the classes you are admitting and the documents to bring, for handing out.
Both list your school, what you admit and your contact details, and both are generated fresh each time you download them, so a change to your intake shows up on the next print. The sheet is only available once online applications are switched on — a poster pointing at a page that isn't live sends parents to a dead link.
When applications go unanswered
An application sitting in Submitted is one nobody at the school has opened. YoShule handles that automatically, because the parent has already paid us:
- Your admissions staff are emailed after 3, 7 and 14 days, listing exactly what is waiting. Moving an application to Under review stops the reminders for it.
- At 21 days the application is withdrawn automatically, the parent is told, and anything they paid becomes credit on their account. The family is free to apply again — to you or to another school.
The fix is the same in both cases: open the application and move it forward, even if the answer is a decline.
Your application fee
If your school charges its own application fee, parents still pay it to you directly — YoShule does not move that money. Record it with Receipt school fee on the application once you have received it.
The small YoShule fee shown to the parent is separate, is charged to the parent, and has nothing to do with your school's own fee.
Turning it off
Switching Accept online applications back off takes the page down immediately — the link stops working for anyone who still has it. Applications already submitted are unaffected and stay in your pipeline.